Letter of appointment
The actual process of appointing a new director or trustee is likely to be set out in the constitution or trust deed. Once a new director/trustee is appointed or elected, the chair should send a formal letter of appointment setting out what is expected.
Key points to include are:
The term of appointment
The obligations of directors/trustees
Times of board meetings and the time commitment required in preparation and attendance
Fees, if any are to be paid to the director/trustee
Criteria and process for reimbursement of expenses
The evaluation process for directors/trustees
Ask to be informed of potential conflicts of interest in other activities or directorships
The induction process
The process for getting independent advice
Liability insurance — if this is relevant
Confidentiality
Acknowledgement of receipt of the letter
Employer/Company Details:
Date: ______________________
Applicant's Details:
Dear Mr. Jones
We have pleasure in confirming your appointment as _______________________ subject to the terms and conditions of your Contract of Employment as well as the Company's Policies and Procedures.
We urge you to familiarize yourself with all the relevant documents and to keep these in a safe place for future reference. Any changes will be communicated to you in writing.
Please indicate your acceptance of this appointment and the terms thereof by signing below and by returning this letter to us by close of business on ________________________20____.
We look forward to a mutually rewarding association with you.
Yours faithfully
____________________________
Name and Title of Employer
____________________________
Name of Applicant
MLLD任字第号
依照《中华人民共和国公司法》及本公司《公司章程》的相关规定，公司执行董事 聘任 为公司经理。
任期：自本聘任书签发之日起三年。
执行董事签字：
有限公司
20xx年x月x日